Information for exhibitors

Exhibition Setup

The Exhibition will be held in the MAYFLOWER SUITE at the Grand Harbour Hotel.

Exhibitors will have access to the Mayflower Suite from 7.00 am on Friday 12th October and should aim to be set up and ready by first refreshment break at 11.00 am.

Each exhibition space comes with a table and white cloth. Each table measures 2 m x 1.5 m. Tables can be removed if you do not require them. Please feel free to use your own cloths if you prefer. Electric sockets will be located as near to all exhibition space as possible. Please bring some extension cabling and gaffer tape.

Exhibitors arriving at the Grand Harbour Hotel on the evening of Thursday 11th October can offload any equipment/materials and store in the BRADFORD SUITE from 5 pm onwards. Arrangements will be made to bring all materials down to the Mayflower Suite for 7 am on Friday 12th October. On arrival at the hotel, please identify yourself as an Exhibitor and a member of staff will direct you to the Bradford Suite.

Exhibitors wishing to ship any equipment/materials by courier, should address all labels as follows and e-mail Bryoni Smith to advise of the shipment:-

FAO: Bryoni Smith
Conference and Events Team
ISPO UK MS ASM – 12 & 13 October
Grand Harbour Hotel
West Quay Road
SO15 1AG

T: 023 8063 3033 (ask for Events)


Delegates are responsible for their own accommodation. A limited number of single, double and twin rooms are available at the Grand Harbour Hotel, at the specially negotiated rate of £120 (bed & breakfast), for the night of Friday 12 October. To reserve your accommodation, telephone 02380 633033 – Option 1 – and quote reference ISPO121018.

For details of other accommodation in the Southampton area visit Discover Southampton

Travel & Parking

For travel directions to the Grand Harbour Hotel visit:

By Car

Take the M3 South
Exit at Junction 13 for the M27
Exit at Junction 3 for the M271
Follow signs to Southampton Waterfront.

London is 80 miles, Portsmouth 25 miles, Winchester 13 miles away.


The hotel offers private parking which is managed by Parking Eye. Parking is available in the parking lot on the left hand side of the hotel and is operated on a first come first served basis. The parking lot has 179 spaces.

Daily charges:

£2 for 2 hours, £5 for 5 hours, £10 for over 5 hours.

Payment may be made by coins or card; via TEXT to 65565 - type in REG and your car registration number; by phone calling 03304007275 - location ID - 800957 or via

Please ensure you have your car registration number on hand as it will be needed for any of the payment methods above.

By Rail

The hotel is 10 minutes' walk from Southampton Central Railway station. London Waterloo is approximately 75 minutes away. There is a taxi rank at Southampton Central Railway Station for your convenience.

By Air

Southampton Airport is 20 minutes away. Trains run from Southampton Airport Parkway to Southampton Central Railway Station. From there it's a 10 minute walk to the hotel or a quick taxi ride.

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